Any chapter which violates an Alpha Delta Pi Statement of Policy, federal/local/state laws, and/or institutional policies is subject to disciplinary action from Alpha Delta Pi. The disciplinary process allows the chapter to address a reported grievance against them, to document what occurred from their perspective, and define a plan to ensure such problems do not occur in the future.
These are the procedures for disciplinary action:
- International Officers or Executive Office receives report of allegation(s).
- District Team Director and Executive Office staff review the complaint to determine if a violation of an Alpha Delta Pi Statement of Policy, federal/local/state law, and/or institutional policy may have occurred. If it is determined that there is a violation:
- Executive Office sends an Opportunity to be Heard (OTBH) letter to the attention of the chapter’s President via email. All chapter advisors and International Officers supporting the chapter will be copied.
- The letter includes the claim(s) made against the chapter and details the Alpha Delta Pi policies, federal/state/local/ laws, and institutional policies which may have been violated.
- The chapter has seven business days to respond in writing, detailing all circumstances which took place in connection with the allegation(s). There may be times when this is extended while the college/university requests meetings with the chapter. The OTBH letter will provide instructions for delivery of the written response.
- District Team Director and Executive Office staff review the response letter, along with any additional information provided by the district team or from a visit with the chapter and renders a disciplinary decision. Executive Office will reply via email with one of three responses:
- Exoneration: Alpha Delta Pi determines no further action is warranted.
- Reprimand: A reprimand is a formal warning and expresses disapproval of a chapter’s performance and/or actions. A reprimand will have specific requirements and conditions to be met and may include sanctions imposed by the host institution. The chapter is eligible for sorority awards.
- Probation: Probation occurs when Alpha Delta Pi deems a chapter is responsible for violation of Alpha Delta Pi policies, federal/state/local/ laws, and/or institutional policies. Probation will have specific requirements and conditions to be met and may include sanctions imposed by the host institution. The chapter is not eligible for sorority awards until the probation has been completed and the chapter is removed from probation by Alpha Delta Pi.
Chapter Accountability Appeal Procedures
If a chapter feels strongly the discipline decision is not warranted, or too harsh, it may appeal the reprimand or probation.
- Within 20 days of receipt of the decision, a chapter must submit a written statement explaining reasons for appeal to the Director of Collegiate Services.
- The appeal is sent via email to the Director of Collegiate Services at email@example.com. A copy of the appeal is sent to the Collegiate Province Director, the District Team Director, and the Collegiate Services Specialist.
- The Senior Director of Membership will appoint a review panel to consider the appeal. The review panel shall consider and render a decision on the appeal, per the bylaws of Alpha Delta Pi.
- Executive Office will send notification to the chapter’s president via email granting or denying the appeal. The Chapter Advisor, Collegiate Province Director, and District Team Director will be copied.
- If the chapter is not exonerated in full, the review panel may offer suggestions to revise the reprimand or probation agreement for alternate conditions. Alpha Delta Pi may implement a revised reprimand or probation agreement with requirements and conditions to be met including any sanctions imposed by the host institution. If the chapter feels strongly that the revised discipline plan is not warranted, or too harsh, they would appeal the reprimand or probation as outlined herein.
Requesting Release from Reprimand or Probation
When a chapter completes the terms of a reprimand or probation, it must submit a formal written request to be released.
- The President, on behalf of Executive Board, emails a letter to the Chapter Advisor, Collegiate Province Director, District Team Director, and Collegiate Services Specialist stating the chapter has completed the requirements and requests to be removed from reprimand/probation. The request must describe how each requirement has been satisfied and must include an explanation of how each requirement has benefited the chapter.
- Upon receiving the request, District Team Director, Collegiate Province Director, Chapter Advisor, Collegiate Services Specialist, and other relevant district team members review the request for compliance. The District Team Director and Collegiate Services Specialist forward the request to the Director of Collegiate Services, along with their written recommendation. If the host institution partnered with the sorority to implement the discipline process, feedback from the institution will also be forwarded.
- The District Team Director, Director of Collegiate Services, and the Collegiate Services Specialist review the request and render a decision. The decision is communicated via email to the chapter President and district team.