Resource Submission Procedures#

The following process outlines procedures for updates to or the introduction of resources available on Pride Online. Resources include, but are not limited to, forms, manuals, library courses, guides, checklists, and other job aids.

An overview of process and procedure changes can be found at the bottom of this page.

Submitting  a Resource Request#

Prior to uploading to Pride Online, resources must adhere to the resource guidelines outlined in this document. Files are subject to editing to meet brand standards. Please allow up to 5 business days for resource requests to be processed. If you have questions about brand and style standards, please contact the Marketing Coordinator. All other resource questions can be sent to resources@alphadeltapi.com.

1. The appropriate international officer or staff member making the request sends an email to resources@alphadeltapi.com with the following information:
   1. Document file in an editable format with track changes
   2. Description of the revision, including summary of changes and rationale for change. Revisions should be sent as tracked changes in the most current version.
   3. File location of document(s)
   4. Other file locations requiring updates as a result of this change (ex. other manuals, forms, resources, website info). Note: If you do not submit anything here, other areas may not be updated!
   5. Additional requests or comments.
2. The updates will be made within 5 business days or the date the changes go into effect, if later than 5 business days.
   • Executive Office staff will update the resource to meet brand and style standards. Additional correspondence may take place, if needed.
3. The final document will be uploaded, and the change will be shared out via the Chronicle, if needed.
4. Confirmation will be sent once uploaded to Pride Online.

Updates to standing rules, including information in Ritual Books, Statements of Policy, operations books, or process documents must be adopted by Grand Council and approved by SLT, per Alpha Delta Pi’s Bylaws. For resource requests requiring development support (i.e. infographics, design work, virtual learning, video editing), additional time and collaboration with staff may be needed. Please plan accordingly to ensure target dates are met.

Video Recordings and Zoom#

All video upload requests must be accompanied by a completed Webinar Upload Checklist. 

All videos should be submitted as a file and will be uploaded to the corresponding Library course for viewing. If a course does not exist, one will be created. If the file exceeds the email file limit, it can be submitted as a Google Drive, Dropbox, or other link from a similar website.

If you are hosting a live webinar or recording a video on Zoom, presenters must review the Facilitating a Webinar or Virtual Meeting resource.

Additional guidelines for videos include:

• Scripts should be sent of the recording for transcripts/closed captioning
• Files will be hosted by Alpha Delta Pi. Videos hosted on other accounts will not be uploaded
• Video editing requires additional collaboration with staff and review. This includes, but is not limited to, title bars, transitions, graphics, etc.

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Resource Development Guidelines#

Resources must adhere to brand standards and the guidelines listed below. Please refer to the Brand Standards Guide and brand resources for complete information on brand standards (Pride Online > Resources > Brand Resources > Sorority Brand). If you have questions about brand standards, please contact the Marketing Coordinator. Other resource questions can be sent to resources@alphadeltapi.com.

Word Documents and Presentation Slides#

Documents designed in Word or PowerPoint should follow the format in templates located on Pride Online.

Prezi should not be used for sorority-related presentations. Please ensure you include alternative text on images or graphics placed in your document. Files should be sent in an editable format for final review before upload.

Design Requests#

Resource request ideas requiring design support should be submitted to resources@alphadeltapi.com. This includes, but is not limited to, infographics, workflows, charts, or other graphics for resources and training. Graphic design work should enhance the purpose of the resource.

Resource design requests are subject to review to meet brand and style standards. An additional timeline may be established beyond 5 business days. Please plan accordingly to ensure target dates are met. Resource design requests will be accepted pending staff availability to provide support and whether the design or visual aid requested enhances the resource.

Resources submitted with design work in place are subject to editing and review before upload. If the design does not meet brand standards and the file cannot be edited, the design will be removed or sent back for further editing.

Library Course#

Library course development requires additional support from staff and review/edits from subject matter experts. For Library course guidelines and development, please contact the team at resources@alphadeltapi.com, for information and to establish a project timeline.

Policies and Procedures Updates#

Summary documents with updates to policy and procedures indicated in the document can be found below. This includes:

• 2019-2020 Procedure and Policy Changes Summary
• 2020 COVID-19 Procedure and Policy Changes Summary
• 2020-2021 Procedure and Policy Changes Summary
• 2021-2022 Procedure and Policy Changes Summary